AISEducation.com Timely, Authoritative Information for College and University Administrators
Atlantic Information Services, Inc. (AIS) participates with the National Association of College and University Business Officers (NACUBO) and the National Council of University Research Administrators (NCURA) in the publication of timely, authoritative information services for college and university administrators.
     
 
Co-Published by NACUBO and NCURA
A Guide to MANAGING FEDERAL GRANTS for Colleges and Universities

Written By
Written For
Contents
Shipping Information
Sample Newsletter (pdf file)
Order Now (Secure Site)
Order Now NACUBO or NCURA member ($438)
Order Now Non-member ($538)
View Cart View Cart

Place an order or get more information at 800-521-4323

Print an order form:
If you do not wish to place your order online, click here to download a printable order form (PDF file), then submit your order via fax or mail, as directed on the form.


A Guide to Managing Federal Grants for Colleges and Universities graphic

ISBN: 0-929156-25-0

 

Annual Subscription Includes:
Access to a subscriber-only Web site, Federal Agency Daily posted on Web, Federal Agency Weekly (e-mail), a looseleaf binder with Appendix documents and 10 issues of the informative monthly print and PDF newsletter Federal Grants News.

Complete Web, e-mail and newsletter access for all employees on the same campus, in one subscription (more info)

Annual Subscription Price:
NACUBO or NCURA Member: $438
Non-Member: $538


Pub code: GRA


Managing sponsored programs effectively has never been more challenging … and with today's tight budgets it has never been more important. The challenges you face on campus now are technological, administrative and regulatory. The pace of change from Washington — new regs, new policies, new interpretations of existing policies, changes to circulars, mandatory education programs ... not to mention the government's and agencies' push to streamline the electronic grant process — is accelerating at a dizzying rate.

To help your college or university limit its exposure to disallowed costs and avoid loss of federal funding and public relations nightmares, NACUBO and NCURA have teamed up to co-publish A Guide to MANAGING FEDERAL GRANTS, a well-integrated four-part information system, available to everyone on your campus under one subscription.

Part 1: Password-Protected Web Site

Written by campus research administrators for campus research administrators, this well-organized Web tool details a singular process that will pass the test for all federal agencies … one that can be woven into the managerial fabric of any institution that administers federal grant funds. The 19 “hands-on” Web sections (see below) provide important validation for your institution’s decisions, policies and procedures in a wide range of complex areas.

Visit www.managingfederalgrants.com.

Part 2: Daily Web Postings of Agency Actions and Weekly Summary E-mail

Federal Agency Daily is a reliable Web-based tool giving subscribers a convenient place to track a wide range of daily federal actions.  Each business day, we scan the Federal Register and dozens of government Web sites and listservs to post on the password-protected Web site a fresh listing of actions announced at NIH, NSF, DOD, NASA, Grants.gov, OMB, GAO, FDP, OSTP and another dozen federal agencies or offices where news breaks.  To make sure you haven’t missed anything, Federal Agency Weekly – a compilation of all agency actions that were posted on the Web site for the prior week in Federal Agency Daily – is delivered to you by e-mail on Friday afternoons.

Part 3: Looseleaf Appendix Documents

Subscribers also receive a handy looseleaf binder with dozens of essential government forms and documents relevant to federal grants management. These critical documents are also included on the Web site (see contents below). But as an added convenience, they are provided separately in looseleaf format as well, allowing you to highlight important text or pull the book off a shelf to quickly find a key passage. Print updates are mailed shortly after new federal documents are issued.

Part 4: Informative Monthly Newsletter

The only constant in today’s grants management world is constant change, and 10 times a year subscribers stay up on the latest news, trends and major challenges ahead with a quick reading of FEDERAL GRANTS NEWS for Colleges and Universities.

Written by Jane Youngers, Assistant VP for Research and Sponsored Programs at the University of Texas Health Science Center at San Antonio, Federal Grants News monitors the federal grants scene, covering events unfolding in Washington … and their likely impact on your college or university. (Read a sample issue (PDF file).)

A Guide to MANAGING FEDERAL GRANTS will reduce your college’s or university’s chances of facing disallowed costs, lost funding, compliance problems and public relations nightmares. Be sure to order your subscription to this convenient four-part information system today!

Written By

  • Jane Youngers, Assistant Vice President for Research and Sponsored Programs, University of Texas Health Science Center, San Antonio, was one of the principal authors of the initial narrative sections of A Guide to Managing Federal Grants for Colleges and Universities. In addition, Ms. Youngers plans and creates the quarterly Web updates and, assisted by a team of her campus-based peers, writes the monthly newsletter, Federal Grants News.

  • The section on “Managing Subrecipient Awards” was written by Gunta J. Liders, Associate VP for Research Administration, University of Rochester.

  • The section on “Facility and Administrative Costs” was co-authored by Patrick Fitzgerald, Associate Dean for Research Administration, Faculty of Arts and Sciences, Harvard University, and Jerry Fife, Associate Vice Chancellor for Business Services and Research Finance, Vanderbilt University.
  • The section on “Administering International Subawards” was written by David Richardson, Assistant Vice President for Research and Director of Sponsored Programs at The Pennsylvania State University.

Written For

  • Business officers
  • Research administrators
  • Sponsored programs directors
  • Internal auditors
  • Legal counsel
  • Department heads
  • Others involved in managing grants

Contents

Section 100: INTRODUCTION

Federal Budgetary Constraints • Institutional Considerations • The Sponsored Programs Office • The Relationships of the Players • Audits and Auditors • New Developments

Section 300: DEFINING THE GRANT

Grants vs. Cooperative Agreements • Available Funds • Nature of the Grant Relationship • Additional Award Distinctions • Mandatory vs. Discretionary • Formula vs. Project • Award Instruments and Applicable Regulations • OMB Circulars Applicable to All Awards • OMB Circulars Applicable to Financial Assistance Awards • OMB Circulars Which May Impact Awards to Educational Institutions • Regulations Applicable to Procurement Actions • “Other Transaction” Awards • Consolidation of the Circulars at 2 CFR • Subawards

Section 500: SOLICITATION

Program Announcements • Commercial and Non-Profit Sources • Agency Standards for Program Announcements • Application Materials • Electronic Application Materials • Catalog of Federal Domestic Assistance

Section 700: APPLICATION

Electronic Proposal Submission • Agency Initiatives • Proposal Components • Resources and Facilities • Facilities and Administrative (Indirect) Cost Rates • Other Common Information Requested in the Proposal • Certification and Assurances • The Drug-Free Workplace and Drug-Free Schools and Campuses Act • Certification Regarding Lobbying and Disclosure of Lobbying Activities • Debarment and Suspension • Misconduct in Science • Conflict of Interest • Bloodborne Diseases • Human Subjects Compliance • Use of Animals in Research • Other Certification and Assurances

Section 900: AGENCY REVIEW AND NEGOTIATION

Scientific and Technical Merit • Cost Analysis of Grant Budgets • Personnel • Fringe (Employee) Benefits • Travel • Supplies, Materials, Equipment and Other Capital Expenditures • Subawards • Contracting for Services • Construction • Other Expenses • Facilities and Administrative (Indirect) Costs • Grants Management System Review • Financial Capability • Negotiation • “Expanded Authorities”

Section 1100: AWARD

Authorizing Officials • Signature Authority • Standard Provisions • Special Provisions • Interpretation • Government-Wide Directives • Presidential Executive Orders • OMB Circulars • Regulations • Terms and Conditions of the Award

Section 1200: ADMINISTERING INTERNATIONAL SUBAWARDS

The Foreign Subrecipient Proposal • Pre-Award Assessment • The International Subrecipient Agreement • Post-Award Monitoring • Foreign Financial Compliance Considerations • Foreign Nonfinancial Compliance Considerations • Final Considerations • Sample Agreements • Reference Materials

Section 1500: PAYMENT AND CASH MANAGEMENT

Methods and Operation of Payment Mechanisms • Advance • Working Capital Advance • Reimbursement • Cash Management • Cash Depositories

Section 1600: FACILITY AND ADMINISTRATIVE RATES

Principles for Cost Reimbursement • Direct Costs and F&A (Indirect) Costs • Determination and Application of F&A Rates • F&A Rates • Cognizant Agencies and Rate Negotiation Process • Limitations on Reimbursement of F&A Costs • Cost Sharing

Section 1700: POST-AWARD ADMINISTRATION

Cost Sharing and Matching • Program Income • Incurring Allowable Costs • General Tests of Allocability • Charging Practices • Departmental Administrative Expenses • Selected Items of Cost • Cost Accounting Standards • Consistency with Other Cost Principles • Cost Transfers • Limiting Institutional Exposure • Administrative Issues • Effort Reporting • Prior Approval and Expanded Authorities • Property Management Systems • Inventions • Availability of Research Data, Reports and Publications • Financial Management Systems • Bonding and Insurance • Procurement

Section 1800: INTELLECTUAL PROPERTY

Patents • Copyright • Software • Trademarks • Other Intellectual Property • OMB Circular A-110 • Bayh-Dole (Patent Rights) • Rights in Data (Copyrights) • Computer Software • Biomaterials • Protecting Government Rights • Commercializing IP • Technology Assessments • Licensing Agreements • Confidentiality Agreements • Conflicts of Interest • IP Policy

Section 1900: REPORTING

Financial Reporting • Report of Federal Cash Transactions • Standard Form 270, “Request for Advance or Reimbursement” • Standard Form 271, “Outlay Report and Request for Reimbursement for Construction Projects” • Performance Reporting • Extraordinary Reporting • Monitoring • Other Reporting Requirements • Other Federal Initiatives

Section 2100: CLOSEOUT

Time Constraints • Financial Considerations • Equipment • Other Requirements • Residual Inventory of Unused Supplies • Program Income • Continuing Responsibilities • Record Retention • Retained Property • Audit Rights and Adjustment • Suspension and Termination • Transfer of Investigator

Section 2300: Audit

Federal Audits • Federal Audit Policy • The Role of the Inspectors General • Evolution of Federal Audit Policy Relating to Non-Federal Audits • Circulars A-128 and A-133 • Pre-Award Audits • Post-Award Audits • Audits Related to Whistleblowers • The A-133 Audit • The A-133 Compliance Supplement • Internal Controls and SAS 112 • National Single Audit Sampling Project • Institutional Responsibilities Under A-133 Audits • Auditor Selection • Preparation of Financial Statements • Follow-Up on Prior Audit Findings • Preparation of the Corrective Action Plan • Report Submission • Funds Awarded to Subrecipient Organizations • Cost Accounting Standards • CAS DS-2 • CAS Audit Requirements • Audit Readiness • Audit Guides • The Importance of Internal Controls

Section 2500: AUDIT RESOLUTION

Federal Requirements for Audit Resolution • Audit Standards • Process for Audit Resolution • Audit Findings • Corrective Action Plan • Management Decision • Final Action • Dealing With Adverse Findings • Appeals

Section 2600: MANAGING SUBRECIPIENT AWARDS

The Subrecipient Relationship • Incorporating the Subrecipient Proposal • Pre-Award Stage • Subrecipient Agreements • Post-Award Administration • Subrecipient Closeout • Subrecipient Audit • Subcontracting for Multi-Site Clinical Trials • Sample Subaward Agreement

Section 2700: ELECTRONIC RESEARCH ADMINISTRATION

Public Law 106-107 • The President’s Management Agenda • Other Statutory Requirements • College and University Initiatives • Grants.gov • Government-Wide Topic-Focused Initiatives • Agency-Specific Electronic Initiatives • Current Activities

Section 2800: INSTITUTIONAL COMPLIANCE

Establishing an Institutional Compliance Program • Animal Care and Use • The Protection of Human Subjects • Financial Conflict of Interest • Misconduct in Science • Export Controls • Biosafety

Section 2900: AMERICAN RECOVERY AND REINVESTMENT ACT: GRANTEE REPORTING AND OTHER OBLIGATIONS

Overview of the American Recovery and Reinvestment Act of 2009 • Reporting Under ARRA-Funded Agreements • Other Compliance Requirements • Recovery Act and Grants.gov • ARRA and Single Audits • Notifying OIG and Whistleblower Protections  • ARRA and GAO

Goverment Documents

  • Administrative Requirements, such as OMB Circular A-110 and various standard forms
  • Cost Policies such as OMB Circular A-21 and related documents
  • Audit-Related Requirements such as OMB Circular A-133
  • Other Related Materials
 

Shipping Information

A temporary username and password to access the Web site will be e-mailed to you after your subscription is processed. (You can change the username and password the first time you log onto the site.)

Monthly print newsletters are mailed 1st class through the U.S. Postal Service. You should receive your first issue within 5-7 business days of your order.
Your electronic (PDF) version of the monthly newsletter is sent on the day of publication.

The looseleaf binder with Appendix documents and the optional CD are shipped via UPS. Please give us your street address when you order (UPS does not deliver to PO boxes.) You should receive your order within 5-7 business days.

Rush orders: Please call us at 800-521-4323 to place a rush order. We will overnight your order for an additional charge of $30, or you can give us your FedEx or UPS account number and we will charge the shipping to your account.

A one-time $5 shipping and handling charge will be applied to your order.

 

For further information call 800-521-4323 or e-mail customerserv@aispub.com

 

Copyright © 2009 by the National Council of University Research Administrators,
the National Association of College and University Business Officers and
Atlantic Information Services, Inc. 1100 17th Street, NW, Suite 300, Washington, D.C. 20036
Phone 202-775-9008 or 800-521-4323; E-mail customerserv@aispub.com